Invoice Search on Mac, Open the Exact Line

Month end should not mean hunting through PDFs and screenshots. You remember the vendor, a date range, or an amount. You need to type that and land on the exact line inside the right file.

Fenn is private, on device search for macOS that opens the exact moment inside your files, specific PDF lines, text in images and screenshots, plus timestamps in recordings if you store calls. Add your finance folders and let Fenn do the heavy lifting, even when everything is a scan or a photo from your phone.

Why invoices are hard to search

• Vendors export different layouts, so filename rules break down.

• Scans and photos bury amounts and line items inside images.

• Finder, Spotlight, and launchers return files, not the line you need to verify.

• Month end piles up in Downloads and client folders, which kills recall.

What Fenn does differently

• Searches by content, not just name. Works across PDFs, scanned PDFs, screenshots, and photos.

• Opens the exact place. Results show context so you can jump to the line with the vendor or amount you asked for.

• On device by default. Indexing and search run locally on your Mac to protect sensitive finance data.

• Four modes to match how you think. Semantic, Keyword, Hybrid when you want both, and Exact mode for precise matches.

• Agent mode for complex queries. Ask in plain language with categories, dates, and thresholds. Fenn analyzes your local files and returns the invoices that match.

Example agent query you can use right now,

“Find all the invoices from restaurants between March 1 and September 28 with an amount above 100 dollars.”
Fenn searches PDFs, screenshots, photos, and scanned PDFs, then returns the matching invoices. You open each file directly at the line where the vendor and amount appear.

How to search invoices and jump to the right line

1. Pick sources once
   Add folders where invoices live, accounting exports, Downloads, client folders, receipt photos from your phone.

2. Let Fenn index on your Mac
   Text from PDFs becomes searchable. Text inside images, photos, and screenshots is captured too, which is critical for scanned invoices.

3. Use the keyboard shortcut
   Open Fenn from anywhere. Choose Semantic, Keyword, Hybrid, or Exact.

4. Ask for what you need
   Try these prompts:

• vendor: “Acme Catering” amount: over 1,200 date: last quarter

• restaurant invoices between March 1 and September 28 above 100

• VAT total near 20% for vendor “Pine & Co” in 2025

• subscription invoices where “seat count” within 10 words of total

5. Open at the exact place
   Press Return to open your default viewer at the line that matches, not the cover page. Verify, copy, move on.

6. Tighten the set
   If results are broad, add a qualifier, a month, a vendor, a currency, or a project code. Run again and open only what matters.

Real world use cases

Freelancer or studio
Group restaurant receipts for a client dinner policy. Search by category and date range, then export a quick total after checking each line.

Finance ops
Reconcile vendor totals across mixed exports. Search for a vendor name plus total and an amount threshold, open at the exact line, and confirm faster.

Audits and reviews
Pull any invoice above a threshold in a period, even if half are photos. Land on the line that proves it and capture context without manual scrolling.

Expense policy checks
Search alcohol or gratuity and a limit. Open at the line in seconds and apply the rule consistently.

Mini case, before and after

Before
A controller spends two hours skimming mixed PDFs and phone photos to find ten restaurant invoices above 100 dollars between March and September.

After with Fenn
One agent query groups the set. Results show context. Ten opens land on the correct line. Review and export take about twenty minutes. The rest of the time goes back to real work.

Privacy for finance work

Invoices carry names, addresses, tax IDs, and card fragments. Fenn indexes and searches on device by default. Your files stay on your Mac during search and open actions. This keeps sensitive finance data in your control without sacrificing speed.

Pro tips

• Use Hybrid mode when you remember a vendor name and the idea around it, for example vendor plus threshold.

• Save repeat prompts, restaurant invoices last quarter over 100, SaaS renewals next 60 days, VAT total near 20%.

• Include Downloads as a source if that is where monthly exports land.

• When scanning paper receipts, keep them in a single folder so image text indexing stays up to date.

Keep exploring

• Find text inside images and screenshots on Mac, perfect for scanned receipts

• Find any line in a PDF on Mac, instant page jumps for statements

• Find anything in your messy Downloads folder on Mac, ideal for month end dumps

Search by vendor, category, date, or amount. Open the exact line. Keep finance data private. With Fenn on macOS Apple Silicon, you can find the moment, not the file.